Volunteer Job Descriptions
The following is a very brief summary of some of the key positins and duties involved in putting on a major event like the Western Canadian Championships. We will have coaching staff and several hundred athletes to manage over a 4 day period. Each Chief will be responsible for establishing a schedule based upon the day(s) and hours you are available.
Working under the direction of the Chief of Course the members of the Course Crew are responsible for opening and closing the courses used by the racers. This involves installing fencing where necessary, placing v-boards at various locations to mark the course and fixing the tracks if they are damaged.
- Setup and Take-down
- Course Markers
- Course Marshals (managing spectators on course)
- Technique Controllers (determining whether technique infractions occur; tracking skiers going past the control point)
Working under the direction of the Chief of Stadium the members of the Stadium crew are responsible for setting up and taking down the stadium for Training days and Race days. This involves setting out v-boards and fencing according to the plans prepared by the Chief . The Stadium crew will also be involved in placing banners. During the race part of the Stadium Crew will act as Stadium Marshals, guiding spectators to where they can view the race. The Stadium Crew also looks after the Feed Station at the Finish Line.
- Setup and Take-down (v-boards, fencing, banners)
- Clothing Stewards (placing athletes’ clothing into bags and moving clothing from Start to Finish area)
- Finish Line Stewards (keep Finish area clear, hand out blankets and Kleenex if needed)
- Finish Line refreshment Stewards (hand out drinks to finishing athletes)
- Exchange Zone personnel (for Relay event, people to pre-call bib numbers and ensure athletes tag properly in Exchange Zone)
- Stadium Marshals (ensuring only those who need to be in the Stadium area are allowed in)
Working under the direction of the Chief of Timing, the Timing Crew time the racers and prepare the results for posting and publication. There are both inside and outside jobs on the Timing Crew.
- Assistant Starter (summons skiers to Start line, checks order of skiers with Start List)
- Start Controllers (organizes skiers prior to moving to Start Line; direct skiers to proper lane for Mass Start events)
- Hand Timing teams (two teams of Timer plus Bib Recorder)
- Bib Caller (calls out Bib numbers as skiers enter the Finish Corridor)
- Finish Lane Recorder (records the order of finish for all skiers)
- French Speaking Announcer
There will also be positions associated with Computer timing equipment, video for photo-finishes, checking calculations.
Race Office / Competition Secretariat
Working under the direction of the Competition Secretary, the Secretariat team is responsible for many duties. The members of the Secretariat are usually the first contact racers and support staff have with the event. The Secretariat is responsible for setting up and staffing the Race Office, manages the registration and accreditation process, organizes Team Captains’ meetings, prepares the draws utilizing Zone4 software, produces Start lists and distributes results.
- Recording Secretary
- Race Office Assistants
- Special Events
Working under the direction of the Event Organizing Committee Chairperson, the Venue Control team will look after Medical Services, Team Waxing rooms and assisting people with parking.
- Doping Control Stewards
- Parking Attendants
- Wax Room Attendants
Working under the direction of the Event Organizing Committee Chairperson, the Volunteer Centre team will look after signing volunteers in and out each day. The Volunteer Centre will be a social centre for the volunteers where they will be able to rest and have their lunch.
- Volunteer Check-in and Check-out
- Amenity distribution
- Radio assignment
- Lunch distribution
Persons qualified to provide medical assistance in the event of an emergency are needed on site for the safety of athletes and staff.
We will establish “Swat” teams for each day to deal with any special issues that arise (for example, propane tanks needing refilling; problems with radio batteries; manual grooming; etc).